ARTICLE I

Section 1. The name of this organization shall be THE BELLA VISTA CALICO CUT-UPS QUILT GUILD.

ARTICLE II

Section 1. It shall be the purpose of this Guild to bring together a membership of people who are interested in quilting, education, fellowship and service.

Section 2. It shall further be the purpose of the membership to use the funds generated by the group, above and beyond operating expenses of the group, to fund charitable and community projects.

ARTICLE III

The fiscal year shall begin on the first day of January and end on the last day of December each year.

ARTICLE IV

Membership dues of $20 per person shall be due annually on January 1. New members joining after June 1 shall pay $10.00 for the remainder of the year. A person may be a guest two times before paying yearly dues.

ARTICLE V

Regular meetings of the entire membership will be held the fourth Monday of each month, except December. The time and place are to be determined by the Executive Committee. A simple majority vote of attending members is all that is needed to enact business of the organization.

ARTICLE VI

Section 1. Officers of the Bella Vista Calico Cut-Ups Quilt Guild shall be known as the Executive Committee and shall consist of the following:

• President
• First Vice President
• Second Vice President
• Secretary
• Treasurer
• Assistant Treasurer
• Past President

Section 2. Meetings of the Executive Committee shall be called by the President as necessary to discuss plans, projects or problems of the organization. Actions of the Executive Committee shall be reported at the following regular membership meeting. Items substantially affecting the organization shall require a vote of approval by the members. A quorum of four (4) Executive Committee members shall be present to conduct a legal meeting.

Section 3. Candidates for officers of the Executive Committee shall be nominated by a Nominating Committee in September and elected by a majority vote of the attending members at the October meeting. Installation of the new officers shall be held in November.

Section 4. Terms of office shall be for one year and a person may be elected for no more than two consecutive terms.

Section 5. Duties and powers of the officers shall be as follows:

PRESIDENT—Preside at all meetings. Appoint committee chairpersons as necessary and perform such other duties as are necessary to the office of President.

FIRST VICE PRESIDENT—In the absence of the President, perform the duties of the President. Serve as hostess (Welcome guests and members.) at each regular meeting of the membership. Keep the membership records and publish the annual membership book (Yearbook). The First Vice President shall automatically be nominated for President for the following term.

SECOND VICE PRESIDENT—Be responsible for all programs presented to the membership.

SECRETARY—Attend all meetings of the membership and Executive Committee meetings and keep records of all proceedings at each.

TREASURER—Keep account of all moneys received and disbursed. Deposit all funds received and make a report at all regular meetings.

ASSISTANT TREASURER—In the absence of the Treasurer, perform duties of the Treasurer. The Assistant Treasurer shall automatically be nominated for Treasurer for the following year.

PAST PRESIDENT—Shall lend advice of her past experience on all issues under consideration.

Section 6. VACANCIES—Whenever an office of the Executive Committee becomes vacant, it shall be filled by the Executive Committee.

ARTICLE VII

Section 1. NOMINATING COMMITTEE. A three-member Nominating Committee shall consist of First Vice President and two (2) members elected by the general membership at the same time as the officers. They shall recommend a slate of officers to the membership at the regular September meeting. The Vice President shall choose her own committees for the following year.

Section 2. OTHER COMMITTEES. At the first meeting of the Executive Committee each year or as soon after as possible, the President shall appoint other committee chairpersons as deemed advisable, such as Publicity, Library, Historian, Special Money Making Project, etc. These chairpersons, along with the Executive Committee, shall be known as The Board. Any of these positions may be co-chaired.

ARTICLE VIII

The Executive Committee shall present a budget to the membership at the first yearly meeting for their approval.

ARTICLE IX

Upon dissolution of the Guild, all remaining funds shall be disposed of by donation to other not-for-profit organizations as voted on by the membership of the Guild.

ARTICLE X

These by-laws may be changed by the majority vote of the members at a regular meeting following the regular meeting where proposed amendments have been presented.