as of 9/2010
                                   CALICO CUT-UPS QUILT GUILD BYLAWS
ARTICLE I: NAME
The name of this organization shall be THE BELLA VISTA CALICO CUT-UPS QUILT
GUILD.
ARTICLE II: PURPOSE
Section 1. It shall be the purpose of this Guild to bring together a membership of people
who are interested in quilting for education, fellowship and service.
Section 2. It shall further be the purpose of the membership to use the funds generated
by the group, above and beyond operating expenses of the group, to fund charitable
and community projects.
ARTICLE III: FISCAL YEAR
The fiscal year shall begin on the first day of January and end on the last day of
December each year.
ARTICLE IV: MEMBERSHIP
Membership shall be open to all who have an interest in quilting, without discrimination.
Membership dues shall be due annually on January 1. New members joining after June
1 shall pay half for the remainder of the year. A person may be a guest two times
before paying yearly dues. Membership dues are set by the Board, and voted upon by
the membership.
ARTICLE V: MEETINGS
Regular meetings of the entire membership will be held once each month,
except December. The time and place are to be determined by the Executive
Committee. A simple majority vote of attending members is all that is needed to enact
business of the organization.
ARTICLE VI: OFFICERS
Section 1. Officers of the Bella Vista Calico Cut-Ups Quilt Guild shall be known as the
Executive Committee and shall consist of the following:
President 2nd Vice President(s) Treasurer Past President
1st Vice President Secretary Assistant Treasurer
Calico Cut-Ups Quilt Guild Bylaws 9/2010
Section 2. Meetings of the Executive Committee shall be called by the President as
necessary to discuss plans, projects or concerns of the Guild. Actions of the Executive
Committee shall be reported at the following regular membership meeting. Items
substantially affecting the organization shall require a vote of approval by the members.
A quorum of four (4) Executive Committee members shall be present to conduct a legal
meeting.
Section 3. Candidates for officers of the Executive Committee shall be nominated by a
Nominating Committee in September and elected by a majority vote of the attending
members at the October meeting. Installation of the new officers shall be held in
November.
Section 4. Terms of office shall be for one year and a person may be elected for no
more than two consecutive terms.
Section 5. Duties and powers of the officers shall be as follows:
PRESIDENT—Preside at all meetings. Appoint committee chairpersons as necessary
and perform such other duties as are necessary to the office of President.
1st VICE PRESIDENT—In the absence of the President, perform the duties of the
President. Serve as hostess/host (Welcome guests and members.) at each regular
meeting of the membership. Keep the membership records and oversee the publishing
of the annual membership book (Yearbook). The First Vice President shall
automatically be nominated for President for the following term.
2nd VICE PRESIDENT(S)—Be responsible for all educational programs for the
membership.
SECRETARY—Attend all meetings of the membership and Executive Committee and
keep records of all proceedings at each, in the Corporate Records notebook along with
pertinent business records and correspondence.
TREASURER—Keep account of all moneys received and disbursed. Deposit all funds
received and make a report at all regular meetings, and file appropriate State and
Federal reports as required.
ASSISTANT TREASURER—In the absence of the Treasurer, perform duties of the
Treasurer. The Assistant Treasurer shall automatically be nominated for Treasurer for
the following year.
PAST PRESIDENT—Shall lend advice of her/his past experience on all issues under
consideration.
Section 6. VACANCIES—Whenever an office of the Executive Committee becomes
vacant, it shall be filled by the Executive Committee.
Calico Cut-Ups Quilt Guild Bylaws 9/2010
Section 7. CONFLICT OF INTEREST—Board members may not profit at the Guild’s
expense and will refrain from conflicts of interest.
Section 8. COMPENSATION—Members of the Executive Committee or other
Committees shall serve without compensation except for the reimbursement of
reasonable expenses incurred on behalf of the Guild or for presenting a program or
class.
ARTICLE VII: COMMITTEES
Section 1. NOMINATING COMMITTEE. A three-member Nominating Committee shall
consist of 1st Vice President and two (2) members elected by the general membership
at the same time as the officers. They shall recommend a slate of officers to the
membership at the regular September meeting. The 1st Vice President shall choose
her/his own committees for the following year.
Section 2. OTHER COMMITTEES. By the first meeting of the Executive Committee
each year or as soon after as possible, the President shall appoint other committee
chairpersons as deemed advisable, such as Publicity, Library, Historian, Special Money
Making Project, etc. These chairpersons, along with the Executive Committee, shall be
known as The Board. Any of these positions may be co-chaired.
ARTICLE VIII: FINANCES
The Executive Committee shall present a budget to the membership at the first yearly
meeting for their approval. The Treasurer, Assistant Treasurer, and President may sign
checks on behalf of the Guild. The Board will appoint someone to audit the financial
records at the end of each fiscal year; this person may be a member of the Guild.
ARTICLE IX: DISSOLUTION
Upon dissolution of the Guild, and after paying or making provisions for payment of all
of the liabilities of the Guild, all remaining assets shall be disposed of by donation to
other not-for-profit 501(c)3 organizations as voted on by the membership of the Guild.
ARTICLE X: AMENDMENTS
These by-laws may be changed by the majority vote of the members at a regular
meeting following the regular meeting where proposed amendments have been
presented.
Revised: September, 2010